How we manage your data matters
This privacy notice applies to anyone using publicly available Metail services and to anyone applying to work for us.
Metail takes your privacy seriously. We only use personal information you have given us so that we can provide you products and services you have asked for from us. We only collect information when you have contacted us or used one of our services.
WHAT DO YOU COLLECT?
We may collect, use, store and transfer different kinds of personal data about you summarised as follows:
- Identity data – including your first name, your last name.
- Contact information – including your email address.
- other types of data including– transactional data (re payments), technical data (e.g. IP address, login data, browser type/version, tie zone, location, operating system), profile data (usernames, passwords, preferences), usage data (info of use of the site, etc.) and marketing data (user preferences on receiving marketing – whether from Metail or a third party)
We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate data around your usage of our site in order to calculate the percentage of users accessing a specific feature.
We do not collect any special categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data).
Purposes for using your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
To register you as a new customer
To process and deliver your order including:
- Manage payments, fees and charges
- Collect and recover money owed to us
To manage our relationship with you which will include:
(b) Asking you to leave a review or take a survey
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
To make suggestions and recommendations to you about goods or services that may be of interest to you
Type of data
- Marketing and Communications
(d) Marketing and Communications
(e) Marketing and Communications
(f) Marketing and Communications
Lawful basis for processing including basis of legitimate interest
Performance of a contract with you
(a) Performance of a contract with you
(b) Necessary for our legitimate interests (to recover debts due to us)
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy). The data collected may include, but is not limited to, the customer’s full name, email and IP address, browser information and our application programming interface (API). We may also use additional tracking tools for the purpose of understanding product usage to deliver the best possible service to our customers.
Necessary for our legitimate interests (to develop our products/services and grow our business)
We do not transfer your personal data outside of the European Economic Area (EEA).
We sometimes use third-party companies to keep in touch via email or social media, and those companies will either be in the EEA, or part of government-approved privacy schemes such as Privacy Shield which help keep your data safe.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.
HOW LONG WILL YOU KEEP MY DATA?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
WHAT OTHER RIGHTS DO I HAVE?
Under certain circumstances, you have rights under data protection laws in relation to your personal data
You have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- If you want us to establish the data’s accuracy.
- Where our use of the data is unlawful but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
In order to exercise any of the above rights please contact us.
HOW CAN I CONTACT YOU ABOUT THIS?
You can email us at firstname.lastname@example.org.
HOW CAN I COMPLAIN?
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk/.
INTELLECTUAL PROPERTY RIGHTS
All brand names, product names and/or service names set out in this website are trademarks, trade names or copyrights of Metail Limited, including, without limitation Metail, Me-tail, Me_tail, MeModel, Me-model, Me_model, EcoShot and all Metail logos. Any use of these may constitute an infringement without our prior written consent. Metail gives no permission for the use of such terms in any manner.
From time to time, we may update and amend this Privacy and Data policy. If we make a material change to this Privacy and Data policy, we will provide you with reasonable notice prior to the change taking effect by emailing you using an email address we have on record for you (if you have provided one). You can review the most current version of this Privacy and Data policy at any time by visiting this page. The materially revised Privacy and Data policy will become effective on the date set forth in our notice, and all other changes will become effective upon posting of the change. If you do not email us email@example.com after we notify you of any material amendments, we will consider this to be informed consent.
INFORMATION ABOUT US
The websites in the me-tail.net, metail.com and metail.co.uk domains are operated by Metail Limited (“We”). We are registered in England and Wales under company number 06442935 and have our registered office/ main trading address at
50 St. Andrew’s Street
Our VAT number is 925 2656 17.